Legal Terms & Privacy Policy

Effective Date: 21 December 2025

A. Website Terms and Conditions

1. About us

1.1 HFD operates through High Functioning Services Ltd (HFS), registered in England and Wales. Company Number: 16737490. Registered Office: 5th Floor, 30-31 Furnival Street, London, EC4A 1JQ, United Kingdom. This website is operated by HFS (“we”).

1.2 High Functioning Dads (HFD) is a personal and professional development platform targeting senior professionals.

1.3 Contact: contact@highfunctioningdads.com

2. Acceptance of these terms

2.1 By using this website, you confirm you accept these terms and agree to comply with them.

2.2 If you do not agree, you must not use the site.

3. Other terms that may apply

3.1 These terms refer to the following additional terms, which also apply to your use of our website:

3.1.1 Our Privacy Policy; and

3.1.2 Our Cookie Policy

3.2 If you purchase services from us, separate Engagement Terms will apply.

4. Changes to these terms and this website

4.1 We may update these terms from time to time. The updated terms apply from the date they are published.

4.2 We may update or change our website to reflect changes to our services, users’ needs, and business priorities.

5. Access and availability

5.1 We do not guarantee our website will always be available or uninterrupted.

5.2 You are responsible for ensuring anyone accessing our website through your connection is aware of these terms.

6. Intellectual property

6.1 You may print or download extracts for your personal use or internal organisational evaluation only.

6.2 You must not modify, reproduce, distribute, resell, or create derivative works from our content without our written consent.

7. Acceptable use

7.1 You must not misuse our website. In particular you must not:

7.1.1 Breach any applicable law or regulation;

7.1.2 Upload or transmit malicious code;

7.1.3 Attempt to gain unauthorised access to our systems; or

7.1.4 Use the site to transmit unlawful, defamatory or harmful material.

7.2 We may suspend or restrict access if we reasonably believe there has been a breach.

8. No professional, medical, or legal advice

8.1 Content on this website is provided for general information only. It is not intended to constitute professional advice of any kind.

8.2 HFD is not a medical, mental health, or emergency service. If you are in immediate danger or require urgent medical help, call 999 (UK) or your local emergency number. For urgent medical advice (UK) call 111. Samaritans (UK & ROI): 116 123 (24/7).

8.3 You should obtain professional advice before taking or refraining from any action based on content on this website.

9. Limitation of liability

9.1 Nothing in these terms excludes or limits our liability for:

9.1.1 Death or personal injury caused by our negligence

9.1.2 Fraud or fraudulent misrepresentation; or

9.1.3 Any other liability that cannot be excluded by law.

9.2 Subject to section 9.1, to the extent permitted by law, we exclude all implied conditions, warranties, representations or other terms that may apply to our website or any content on it.

9.3 Subject to section 9.1, we will not be liable for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty or otherwise, arising from or in connection with:

9.3.1 Use of, or inability to use, our website; or

9.3.2 Use of or reliance on any content displayed on our website.

9.4 In particular we will not be liable for:

9.4.1 Loss of profits, business, revenue, goodwill;

9.4.2 Business interruption; or

9.4.3 Indirect or consequential losses.

9.5 Different limitations may apply to paid services under Engagement Terms.

10. Links to other websites

10.1 Where our website contains links to other sites and resources, these are provided for information only.

10.2 We do not control those websites and are not responsible for their content.

11. Viruses

11.1 We do not guarantee our website will be secure or free from bugs or viruses.

11.2 You are responsible for configuring your technology and using your own virus protection.

12. Enquiries and bookings

12.1 Submitting an enquiry does not create a contract.

12.2 Any engagement for workshops, programmes, coaching or advisory services is subject to separate written confirmation and Engagement Terms.

13. Governing law and jurisdiction

13.1 These terms are governed by the laws of England and Wales.

13.2 The courts of England and Wales shall have exclusive jurisdiction.

B. Privacy Policy

1. Introduction

1.1 This Privacy Policy explains how we collect, use, disclose, and protect your personal information. We are committed to safeguarding the privacy and personal data of our clients, collaborators, prospective customers, and website visitors.

1.2 This policy is designed to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

2. Data control

2.1 HFS is the data controller of personal data.

3. What Information We Collect

3.1 We may collect and process the following categories of personal data:

3.2 Information You Provide Directly

3.2.1. Full name, job title, and employer

3.2.2 Contact information (email, phone number)

3.2.3 Billing and payment details

3.2.4 Information provided via our contact forms or registration pages

3.2.5 Responses to surveys or feedback forms

3.3 Automatically Collected Data

3.3.1 IP address

3.3.2 Browser type and version

3.3.3 Pages visited and time spent

3.3.4 Device identifiers and geolocation (approximate)

3.4. Sensitive Data (Special Category Data)

3.4.1 We do not actively collect sensitive personal data unless explicitly provided by you (e.g., dietary requirements, health data for event access, etc.). Where we do, it will be handled in accordance with Article 9 of UK GDPR.

4. Legal Bases for Processing

4.1 We will only process personal data where we have a lawful basis under the UK GDPR. Depending on the context, we rely on one or more of the following bases.

4.1.1 Communicating with you and responding to queries. We process personal data to respond to enquiries and manage our relationship with you on the basis of our legitimate interests (to run our business and respond to communications). Where the law requires, we will rely on consent.

4.1.2 Registering you for workshops/events. Where you ask to register for a workshop, event or similar offering, we process personal data on the basis that it is necessary for the performance of a contract (or to take steps at your request prior to entering into a contract).

4.1.3 Marketing communications. Where we send you marketing communications, we do so on the basis of your consent. You can opt out at any time by using the unsubscribe link (where provided) or by contacting us using the details set out in this policy.

4.1.4 Website analytics and performance (Squarespace). We use Squarespace analytics/insights to understand how our website is used and to improve it. We do this on the basis of our legitimate interests (to monitor and improve our website and services). Where cookies or similar technologies require consent, we will request it.

4.1.5 Compliance with legal obligations. We may process personal data where it is necessary for compliance with a legal obligation (for example, record-keeping or responding to lawful requests from authorities).

4.1.6 If you would like more information about the lawful basis we rely on for a particular activity, please contact us using the details set out in this policy.

5. How We Use Your Information

5.1 We use personal data to:

5.1.1 Register interest in HFD offerings

5.1.2 Deliver services to clients and attendees

5.1.3 Improve the website experience

5.1.4 Communicate event updates, insights, and thought leadership

5.1.5 Manage our relationship with clients and partners

5.1.6 Maintain legal and regulatory compliance

5.2 We do not sell your data or engage in automated decision-making.

6. Data Sharing and Disclosure

6.1 We may share your personal data:

6.1.1 With trusted service providers (e.g., website hosts, CRM systems)

6.1.2 With professional advisors (e.g., legal, financial, or tax advisors)

6.1.3 If required by law or regulatory obligation

6.1.4 In the event of a business reorganisation or acquisition

6.2 All third parties are required to respect the security of your personal data and to treat it in accordance with the law.

7. International Data Transfers

7.1 Data is generally stored in the UK or EEA. Where we transfer data outside of the UK/EEA (e.g., use of US-based processors), appropriate safeguards are in place, such as:

7.1.1 UK International Data Transfer Agreements (IDTAs)

7.1.2 Standard Contractual Clauses (SCCs)

8. Data Retention

8.1 We retain personal data only as long as necessary for the purpose it was collected, including for legal, regulatory, or reporting requirements.

8.2 Typical retention periods:

8.2.1 Website form data: 12 months

8.2.2 Event attendance records: 2 years

8.2.3 Financial data: 6 years

9. Your Rights

9.1 Under UK GDPR, you have the right to:

9.1.1 Access your personal data

9.1.2 Request correction of incorrect data

9.1.3 Request deletion (the “right to be forgotten”)

9.1.4 Object to processing

9.1.5 Request restriction of processing

9.1.6 Data portability (where applicable)

9.1.7 Withdraw consent at any time (for consent-based processing)

9.1.8 Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO Website: https://ico.org.uk
Contact: contact@highfunctioningdads.com

10. Cookies

10.1 We use cookies to improve website functionality, analytics, and performance.

10.2 A cookie banner and preference manager will appear when you first visit our site, allowing you to accept or customise your settings.

10.3 A detailed Cookie Policy is available separately.

11. Data Security

11.1 We implement appropriate technical and organisational measures to protect your personal data from:

11.1.1 Unauthorised access

11.1.2 Accidental loss

11.1.3 Destruction or damage

11.2 This includes SSL encryption, access controls, data minimisation, and regular review of hosting arrangements.

12. Third Party Links

12.1 Our website may include links to third-party sites. We are not responsible for the privacy policies of such sites and encourage users to read their privacy notices.

13. Children’s Privacy

13.1 We do not knowingly collect personal data from children under the age of 16. If you believe we have done so inadvertently, please contact us for prompt deletion.

14. Updates to This Policy

14.1 We may update this Privacy Policy to reflect changes in law or business operations. Updates will be posted on this page with a new effective date.

15. Contact

15.1 If you have questions about this privacy policy or wish to exercise your rights, please contact:

Data Protection Contact
High Functioning Services Ltd
Email: contact@highfunctioningdads.com